Snap a receipt. Watch our AI fill in the details. Submit, approve and reimburse — all from one beautifully simple app, built for finance teams that move fast.
Welcome
Hi, Ali ✨
Pending
$1,240
This month
$3,890
Capture receipt
AI auto-extracts
Recent
Starbucks
Meals
$12.40
Uber
Travel
$24.80
Hilton Hotel
Lodging
$329.00
All the features
From snapping the receipt to the line in your accounting system — Smartify Expense covers it.
AI receipt scanning
Snap or upload a receipt — vendor, amount, date, and category extracted automatically.
Multi-currency capture
Submit expenses in any currency; settle in your organization's base currency.
Categorization
Pre-built categories with smart suggestions to keep reports clean.
Drafts & resubmit
Save in progress, edit, attach receipts, and resubmit anytime.
Statement CSV import
Upload your corporate card statement and reconcile transactions in seconds.
Bulk assignment
Assign imported card transactions to employees with one click.
Audit-ready trail
Every import is logged with batch ID and reviewer trail.
Two-step approvals
Manager first, then finance for higher-value claims — fully configurable.
Status tracking
Employees see exactly where each report sits, from draft to paid.
Accounting export
Xero-compatible CSV export of approved expenses for payment runs.
Distance × rate
Log trips with from/to, distance, and rate — auto-converted to expenses.
Configurable rates
Set per-km or per-mile rates that fit your local policy.
Policy engine
Per-category caps, monthly limits, and real-time warnings as users submit.
Departments & budgets
Org structure with department-level budget visibility.
Roles & permissions
Employee, manager, admin roles with secure role separation.
Admin approval gate
Every new user is admin-approved before joining the workspace.
Spend dashboards
Live totals by category, department, and top spenders.
Trend charts
Monthly spend trend with status breakdown (pending / approved / rejected).
CSV exports
Full or accounting-formatted exports for any date range.
AI Copilot
Ask 'where's my reimbursement?' or 'summarize my spend' in natural language.
Smart routing
Threshold-based routing automatically loops in finance when needed.
Smart-login email links
Passwordless sign-in via secure one-tap email links.
Installable app
Add to home screen on iPhone & Android — looks and feels like a native app.
Mobile-first UI
Designed for thumbs first. Three taps from receipt to submitted.
Realtime updates
Approvals, status changes, and notifications appear instantly.
Row-level security
Every record protected by database-level access policies.
Audit log
Admin actions and bulk imports captured in a permanent audit trail.
Encrypted receipts
Receipt files stored in a private, signed-URL bucket.
On the roadmap
Built mobile-first
On the road, at the airport, after dinner with a client. Submit in three taps. Approvals come to you. No more spreadsheets, no more lost paper.
Submit from anywhere
Works offline; syncs when you're back online.
3-tap submission
Snap, confirm, send. The AI does the typing.
Departments & budgets
Org structure, manager routing, department caps.
Welcome
Hi, Ali ✨
Pending
$1,240
This month
$3,890
Capture receipt
AI auto-extracts
Recent
Starbucks
Meals
$12.40
Uber
Travel
$24.80
Hilton Hotel
Lodging
$329.00
How it works
01
Capture
Snap a receipt or forward an email — AI extracts every field.
02
Submit
Real-time policy checks flag anything over budget before submission.
03
Approve
Manager first, then finance for higher amounts — fully configurable.
04
Reimburse
Export to accounting or pay directly. Audit log captures everything.
Built for your industry
Flexible enough for a 5-person consultancy. Powerful enough for a 5,000-person hospital network.
Hospitals & Healthcare
Track medical staff travel, on-call meals, and supplier reimbursements with HIPAA-ready audit trails.
Consulting Firms
Bill client-billable expenses by project, attach receipts, and export to your PSA in minutes.
Manufacturing
Plant visits, site inspections, equipment purchases — capture from the shop floor on mobile.
Information Technology
SaaS subscriptions, hardware buys, and conference travel routed through engineering manager approvals.
Universities & Education
Faculty research travel, departmental budgets, grant tracking with per-program caps.
Enterprise & Corporate
Multi-entity, multi-currency, SSO, custom workflows and a dedicated success team.
Built for everyone
For Employees
Submit in 30 seconds. Track reimbursements. Never lose a receipt again.
For Managers
One queue. Quick approve / reject with notes. See team spend at a glance.
For Finance
Policy enforcement, audit log, multi-currency, accounting export. Done.
Pricing
All plans billed monthly or yearly. Pay yearly and save 30%.
Secure Stripe checkout — cards accepted worldwide, including UAE, Saudi Arabia (Mada), Kuwait, Qatar, Bahrain & Oman
Basic
For small teams getting started
$9/mo
or $76/yr (save 30%)
14-day free trial · No credit card
Super
Best for growing companies
$29/mo
or $244/yr (save 30%)
14-day free trial · No credit card
Advanced
For finance teams that need control
$79/mo
or $664/yr (save 30%)
14-day free trial · No credit card
Enterprise
For large organizations with custom needs
Let's talk
Tailored to your org
Customers
"Our reimbursement time dropped from 9 days to under 2. The team loves it."
Sarah K.
VP Finance, NorthStar
"The AI receipt scan is genuinely smart. I never type anything anymore."
Daniel P.
Sales Lead, Volta Labs
"Policy controls plus the audit log made our SOC 2 audit a non-event."
Priya R.
Controller, Helios
Join finance teams running their entire expense workflow on Smartify Expense.